Accommodation Process

How do students request accommodations?

  • The student discloses a disability and requests accommodations.
  • The student provides documentation of a disability.
  • The student meets with a Disability Specialist to discuss the impact of their disability in the academic setting.
  • The student and Disability Specialist work together to determine reasonable accommodations, which are outlined in the Letter of Accommodation.
  • The student will share with faculty members their Letter of Accommodation and discuss important details.
DR accommodation request process

You received a Letter of Accommodation from us, what happens next?

  • You have received an email copy of a student’s Letter of Accommodation (LOA) from Disability Resources and you might be wondering what to do next. The simple answer is you do nothing until you receive a follow-up contact from the student or Disability Resources. The LOA is a basic notification informing you of the student’s accommodations. This also gives you the opportunity to share any questions or concerns about the accommodations.
  • The most common follow-up contact will be from the student. We encourage them to meet with instructors during office hours to discuss their accommodations and complete forms. Sometimes you will receive an LOA from a student and they never do the follow-up contact. This could happen for several reasons but it is the student’s responsibility to complete the next steps after the LOA. 
  • You are not required to contact the student about their LOA or accommodations; we understand you may want to, but please do this over email or in a private setting due to confidentiality. Sometimes you will also receive follow-up contact from Disability Resources and this will have specific information regarding accommodations that require more follow up.

Reasonable Accommodations

  • Reasonable means the accommodation will never lower standards or waive essential class requirements.
  • Accommodations cannot fundamentally alter course objectives or diminish course standards.
  • Accommodations are never meant to be retroactive and begin from the moment the student requests their LOA be sent out implementing them.

Accommodations Available

Accommodations are provided on a case by case basis and consider the student’s strengths, limitations, and nature of the classes selected. Disability Resources welcomes all requests for accommodations. However, please keep in mind that it is the student’s responsibility to make accommodation requests in advance of their need, as accommodations are not retroactive.

  • Test accommodations: extended time or quiet environment
  • Reading accommodations: audio books, e-text, text to speech software
  • Note taking accommodations
  • Interpreting
  • Assistive Technology

The accommodations listed above include common accommodations approved by DR staff.  However, there are times when a student’s documentation supports a more individualized accommodation.  These accommodations would be determined and approved by the assigned Disability Specialist.

Faculty Responsibilities around Test Accommodations

  1. Test Delivery to DR: As indicated in our Instructor Responsibilities resources, in order for us to provide the service of proctoring tests in our office, we need tests delivered to our office at least 24 hours prior to the exam time. Our staff needs time to set up accommodations (this may include scanning, altering text size, setting up adaptive technology, etc.) and prepare for many test takers at once. Instructor cooperation in this matter is crucial to our ability to continue proctoring the instructor’s exams. If you are unable to meet this deadline, instructors will be asked to proctor exams independent of our office.
  2. Notification/Reminders: Instructors receive LOAs as soon as students request accommodations in our office. They have access to the Faculty Portal, which indicates all requested accommodations, including test times. 3-4 days ahead of the scheduled exam time, instructors will receive a reminder to send the exam to us.
  3. Returning Tests to Faculty: Completed tests will now be returned to instructors via scanned documents sent to email or you may request they be picked up in the mailroom through their secure process as opposed to pick up occurring in our office.