Instructor Guide for Administering Accommodated Exams in the Department

Administering Accommodated Exams in the Department, as opposed to utilizing Disability Resources’ Proctoring Services

It is beneficial for students and faculty for exams to be taken as close to the rest of the class and as close to simultaneously as possible. We encourage instructors to provide accommodations within the department when possible by proctoring their own accommodated exams. 

What should I do if I want to explore proctoring accommodated exams in my department?

1. Review Student Accommodation Letter(s)

Consider exam accommodations listed in each student’s accommodation letter. Many students with exam accommodations require only extended time and a low distraction environment, both accommodations typically easily provided by faculty. Students with assistive technology and other accommodations may require proctoring by Disability Resources. If you have questions about providing specific exam accommodations, please connect with your student and the Disability Specialist listed on the accommodation letter.  

2. Reserve an Exam Space:

If you identify students who can be accommodated within your department, reserve a low distraction exam space ahead of time. It is important to reserve a private or semi-private space as specified in a student’s accommodation letter, following the Disability Resources guide regarding appropriate low distraction environments in your department. Please note: instructor offices are not low distraction environments.

3. Prepare the Testing Space

If you decide to administer the test in or near the department or main classroom, please provide the following:

  • Clock or a timer accessible to the student
  • Exam resources provided to the rest of the class or necessary per accommodation letter (scratch paper, bubble sheet/scantron, pencils, erasers, etc)
  • A proctor or someone who can check in on the student and is aware of the start and end times of the exam
  • Ways to contact you during the exam
  • Storage area for backpack/materials not to be used during the exam

Contact us at [email protected]  or 218-726-6130 with any questions.